Built for the field.
Powered by the office.
TaskGenius pairs an offline-first mobile app for field crews with an intelligent Web Command Center for operations managers — synchronized in real-time with zero data loss.
Capture time and work where it actually happens.
Job sites don't have perfect cell reception or patience for complex forms. The TaskGenius mobile app runs on an embedded SQLite engine that functions seamlessly in basements and rural dead zones.
Automatic Travel & Labor Timers
One tap to start travel when the vehicle leaves the shop. The app automatically separates drive time from on-site labor hours so travel costs are captured and billed accurately.
Voice Dictation Task Capture
Speak naturally about job requirements, client instructions, or site findings. TaskGenius converts speech into structured work orders with actionable checklists and labor estimates.
Read Voice Task Guide in Help Center →GPS Check-In & Proof-of-Work
High-resolution site photos with embedded GPS coordinates and timestamps eliminate invoice disputes and provide client transparency before the truck leaves the driveway.
Offline-First SQLite Cache
Work uninterrupted without cellular service. Timers, task checklists, and expense photos save instantly to device storage and sync automatically once connectivity resumes.
Total visibility across all jobs, crews, and margins.
The Web Command Center gives project managers and business owners live operational intelligence without constantly calling technicians in the field.
Gantt Scheduling & Crew Dependencies
Visualize multi-day installations, sequence trades, and drag-and-drop tasks with real-time dependency warnings to avoid scheduling conflicts and trade bottlenecks.
View Scheduling Guide in Help Center →Client Multi-Project Invoicing
Consolidate billable labor, travel, and material receipts across multiple job sites into single, professional client invoices. Export cleanly in PDF, CSV, or dual-sheet Excel formats.
Automated Accounting Sync
Native two-way integration with QuickBooks Online and Xero. Time entries, client accounts, invoices, and payment statuses sync automatically without manual reconciliation.
Company Hourly Rate Matrix
Configure tiered hourly billing rates, overtime rules, and custom equipment markups. TaskGenius automatically computes true job costs versus billed revenue.
Universal AI Commander with Staged Mutation Safety.
Query your live business data and execute complex field actions with simple conversational prompts — backed by guaranteed human-in-the-loop validation.
30+ Model Context Protocol Tools
Equipped with native tools for logging billable hours, drafting invoices, auditing project scopes, checking crew schedules, and inspecting client contact histories.
Read MCP Guide in Help Center →Interactive Staged Diff Cards
No silent changes to your database. Every write proposed by AI generates an interactive before-and-after diff card. Admins preview exact entity changes before committing.
See Staged Diffs in Help Center →Context-Aware Operational Queries
Ask: "Which crew members have unbilled overtime this week?" or "Draft an invoice for the Oak Street project." and receive instant, verifiable answers.
Explore Customer Playbooks in Help Center →Safeguard your margins and keep operations running.
Built from the ground up with trade company security: subcontractor isolation, granular role permissions, and contractual support response times.
1099 Contractor Privacy Shell
Onboard independent contractors and subcontractors without fear. Subcontractors see job locations, tasks, checklists, and safety notes — but your hourly billing rates, client invoice totals, and company profit margins remain strictly concealed.
- Zero client billing rate exposure
- Restricted to assigned work orders only
- No access to company financials or billing reports
Contractual 4-Hour Support SLA
Field service operations cannot wait days for email support. Our Business tier includes a legally binding 4-hour initial response SLA during business hours with direct escalation access to our senior engineering and operations desk.
- Guaranteed 4-hour business response
- Priority routing for billing & dispatch incidents
- Dedicated account onboarding specialist
Increase revenue. Decrease expenses.
Whether you run a crew and need to bill for every hour, or you manage projects and need to deliver on time — TaskGenius helps you know what's happening before it costs you.